SmartStart Invoice Processing

Challenge: Reduce accounts payable process cost

Solution: Readsoft and automated invoice processing

The SmartStart Invoice Processing solution by Oxygen is based on ReadSoft® technology,one of the world’s leading ‘best of breed’ automation software products. ReadSoft is easy to use, rich in functionality and proven to work. Our ReadSoft package offers end to end invoice processing capability with flexibility to cater for a variety of processing scenarios.

The typical invoice automation process involves two distinct stages: scan and capture of data, and invoice processing:

Scan and capture:
ReadSoft is a standalone system that runs seamlessly and integrates with SAP to provide a range of functions to manage the scan/capture of invoices and verification of data. The flexibility of the ReadSoft technology allows invoices to be received in various formats catering for a range of processing options.

Invoice processing:
A number of different processing options are available including automatic approval and processing for Purchase Order (PO) matched invoices and workflow driven approval for non-matched POs. ReadSoft software provides users with the option to process invoices within SAP from validation through to approval and then payment.

Typical challenges
Does your organisation suffer from these typical invoice processing problems?

Errors in coding: Lost invoices
Poor visibility of payment dates
Poor filing and tracking
Difficulty in audit trail
Lack of timely reporting
Paying wrong supplier

Realisable benefits
Oxygen’s SmartStart Invoice Processing solution overcomes these problems offering the following benefits:

Eliminates paper at source so less time is spent searching for information

Documents are instantly available for reviewing
Questionable items are immediately flagged for resolution
Payment amounts are automatically checked
Expedites approval processes so less time is spent processing and authorisations can occur even when people are away
Automatic clearing of matched items for payment
Fast routing for online authorisation
Invoice status is instantly available

Save money

Less time spent processing
Increased ability to pay quicker
Improves business cashflow with betterexposure visibility and management

Integrates with SAP

Leverage SAP data for fast validation and reduced processing errors

People, technology, process– the SmartStart approach
With Oxygen’s SmartStart Invoice Processing solution you benefit from the combination of ReadSoft’s product expertise, and Oxygen’s proven implementation approach. We have married our SAP ASAP project implementation methods with ReadSoft’s product consulting approach to allow rapid delivery of planning, implementation and post-go-live support services. Our phased approach provides customers with a predefined template that simplifies the scoping and implementation steps – allowing you to quickly set goals, install the product and get results.

Want more now
Download the Oxygen SmartStart Invoice Processing overview document.